Amazon sellers juggle FBA fees, referral fees, reimbursements, refunds, and advertising on every settlement. Keeping track of it all is a full-time job and the reporting in Seller Central is challenging to navigate, Amazon doesn't make it easy!
That is why the best accounting software for Amazon sellers is not the same as picking software for a local service business. You need settlement-aware books, honest fee visibility, and (for most brands) product-level profit without maintaining a rescue spreadsheet. This guide compares five approaches sellers actually use in 2026: purpose-built Amazon bookkeeping software, plus QuickBooks, Xero, Finaloop, and Sellerboard.
Want software, not a comparison? Start on the Amazon bookkeeping software product page, then return here if you are weighing ledgers, services, or analytics add-ons.
What is Amazon seller accounting?
Amazon seller accounting means recording marketplace activity the way Amazon actually pays you: each settlement split into sales, refunds, and fee lines, then reconciled to your bank and summarized in a monthly profit and loss. It is broader than a per-unit FBA fee calculator or PPC dashboard—those help pricing and ads, but they do not replace settlement-aware books for taxes and lender-ready reporting.
What Amazon sellers need from accounting software
At minimum, your monthly close should answer:
- How much did I sell on Amazon (gross sales) before refunds?
- What did Amazon keep in fees (referral, FBA, storage, ads where applicable)?
- Do my books match what hit the bank, settlement by settlement?
- What is my profit by product after fees and product cost?
Both FBA and FBM flow through Amazon settlements; FBA adds fulfillment and storage lines that must land in the right buckets. General ledgers handle bank feeds well but are weak on marketplace data unless you add a settlement mapping layer (A2X, Link My Books, or similar) or use software that reads Amazon payouts natively.
Quick comparison
| Solution | Type | Plan | What you get | Typical monthly | Rating |
|---|---|---|---|---|---|
 BudgetBadger | Bookkeeping software | Basic | Amazon settlement splits, seller P&L, and SKU profit | $12/mo | 4.9 |
 QuickBooks | Accounting software | Simple Start | General ledger, invoicing, and tax-ready reports | $67/mo | 4.5 |
 Xero | Accounting software | Early | Bank feeds, invoicing, and accountant-friendly reports | $54/mo | 4.4 |
 Finaloop | Done-for-you bookkeeping | Managed | Outsourced books and reconciliations for ecommerce brands | Typically $500+/mo | 4.5 |
 Sellerboard | Profit analytics | Essential | SKU-level profit, PPC, and FBA fee dashboards (not full GL) | From ~$19/mo | 4.6 |
Ratings reflect Amazon fit, setup friction, and typical monthly cost at standard list rates (promos and custom quotes may differ).
True monthly cost
QuickBooks and Xero look affordable until you add the connector that turns Amazon settlements into sales, fees, and refunds. Finaloop bundles labor into the quote. Sellerboard is priced like analytics; you still pay for books separately.
| Solution | Plan | Base plan | Add-ons | Monthly total |
|---|---|---|---|---|
| BudgetBadger | Basic | $12/mo | None required | $12/mo |
| QuickBooks | Simple Start | $38/mo | A2X or similar ($29/mo) | $67/mo |
| Xero | Early | $25/mo | A2X or similar ($29/mo) | $54/mo |
| Finaloop | Managed | Custom quote | Included in service | Typically $500+/mo |
| Sellerboard | Essential | From ~$19/mo | Pair with QB/Xero for books | From ~$19/mo |
Takeaway: “Accounting software” for Amazon often means two subscriptions (ledger + connector) unless you use purpose-built seller bookkeeping or hire a service.
BudgetBadger
BudgetBadger is bookkeeping software built for marketplace sellers. Connect your Amazon Seller account (plus Etsy, Shopify, and Stripe if you sell on multiple channels) to pull settlement-level activity into one P&L.
For Amazon specifically, you get fee visibility from settlements (Amazon fees as one clear bucket from settlement lines), tax-ready profit and loss, available-to-sell inventory for FBA and FBM, and product-level performance.
| Pros | Cons |
|---|---|
|
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Rating: 4.9 out of 5. Highest in this roundup for Amazon-native bookkeeping and total cost of ownership.
Pricing: Basic $12/month or $100/year; Pro $16/month or $135/year. No required reconciliation add-on.
Best for
Amazon and multi-channel sellers who want settlement-aware books, SKU profit, and inventory management in one place without stacking ledger plus A2X.
QuickBooks Simple Start (plus A2X)
QuickBooks remains the default for small business accounting software for accountants. Simple Start covers income and expense tracking, basic reports, and one user. It does not understand Amazon settlements out of the box.
Sellers typically add A2X for Amazon (or a similar connector) so each settlement posts as sales, fees, refunds, and reserves instead of one lump sum. Setup is well documented, and many bookkeepers already know QuickBooks.
| Pros | Cons |
|---|---|
|
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Rating: 4.5 out of 5. Strong when your accountant mandates QuickBooks; weaker on all-in Amazon cost.
Pricing: Simple Start $38/month at list price (promos often halve the first months). A2X for a single sales channel commonly starts around $29/month. Budget $67/month combined at standard rates.
Best for
Sellers whose bookkeeper runs QuickBooks and who accept paying for A2X-style Amazon settlement mapping.
Xero Early (plus A2X)
Xero Early is a common QuickBooks alternative: bank feeds, invoicing, and accountant-friendly reports at a lower list price. Like Simple Start, it does not understand Amazon settlements out of the box. Your payout still hits the bank as one deposit until a connector maps it.
Sellers usually add A2X for Amazon (or similar) so each settlement posts as sales, fees, refunds, and reserves. Setup mirrors QuickBooks plus A2X: connect Seller Central, map accounts with your bookkeeper, then review monthly. Xero is a strong pick when your CPA already runs Xero; it is general ledger software, not native Amazon SKU profit analytics.
| Pros | Cons |
|---|---|
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Rating: 4.4 out of 5. Solid general accounting with add-on Amazon support; choose it when your advisor standardizes on Xero.
Pricing: Early $25/month at list price plus A2X ~$29/month. Budget $54/month combined at standard rates.
Best for
Sellers whose accountant prefers Xero and who plan to use A2X for Amazon settlements.
Finaloop
Finaloop is not DIY accounting software. It is a managed bookkeeping service for ecommerce companies: their team categorizes transactions, reconciles channels, and delivers financial statements on a schedule you agree to.
That can be the right trade when revenue is high enough that your time is worth more than software subscriptions, or when you want a human layer on top of messy multi-channel data. It is usually more expensive than self-serve stacks and less hands-on than running BudgetBadger or QuickBooks yourself.
| Pros | Cons |
|---|---|
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Rating: 4.5 out of 5. Strong for founders who want books handled for them, not for sellers optimizing software cost.
Pricing: Custom quote; many Amazon brands land in the $500+/month range depending on revenue and complexity (confirm with Finaloop for your shop).
Best for
Established Amazon brands that want outsourced bookkeeping instead of running ledger plus connector software.
Sellerboard
Sellerboard is profit analytics for Amazon, not a replacement for traditional bookkeeping. It connects to Seller Central to show SKU-level profit, PPC, refunds, and FBA fee trends. Many sellers pair Sellerboard with accounting software for tax-ready books.
If your only problem is “I need a P&L for my CPA,” Sellerboard alone is not the answer. If your problem is “I need to see which ASINs die after ad spend,” Sellerboard is in its lane.
| Pros | Cons |
|---|---|
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Rating: 4.6 out of 5. Excellent Amazon analytics; not a substitute for bookkeeping software.
Pricing: Plans often start around $19/month and scale with sales volume (check Sellerboard for current tiers).
Best for
Amazon sellers who already have books handled elsewhere and want product-level profit and PPC insight.
How to choose
Match the solution to the job:
- Amazon-native books and SKU profit in one app — BudgetBadger
- Your accountant requires QuickBooks or Xero — Simple Start or Early plus A2X; you pay for familiarity, not Amazon-specific features
- You want someone else to run the books — Finaloop or a local CPA with ecommerce experience
- You need PPC and SKU dashboards, not a ledger — Sellerboard plus separate accounting
Amazon bookkeeping is about whether your numbers survive a CPA review without manually splitting every settlement. For most sellers balancing accuracy and cost, purpose-built bookkeeping beats a generic ledger plus connector, while analytics tools stay complementary.
Related reading: Amazon bookkeeping software · Amazon FBA fee calculator · Accounting for inventory when you sell on Amazon · Best accounting software for Etsy sellers · Cash vs accrual for small ecommerce sellers
Looking to save time and money on bookkeeping? Start your BudgetBadger free trial.
Frequently asked questions
What does Amazon seller accounting entail?
Amazon seller accounting is the practice of turning Seller Central settlements into tax-ready books: gross sales, refunds, Amazon fees, and operating expenses. These groupings are matched to bank deposits so they can be appropriately split by transaction type in your books, not just reflecting one lump-sum payout per deposit. Strong Amazon seller accounting also supports COGS and a monthly P&L you can hand to a CPA, with FBA and FBM inventory visibility when you need margin checks by SKU.
What is the best accounting software for Amazon sellers?
For most FBA and FBM sellers, the best fit splits every Amazon settlement into gross sales, refunds, and Amazon fees automatically. BudgetBadger is built for marketplace sellers; QuickBooks and Xero work when paired with A2X or similar. Finaloop is a done-for-you bookkeeping service. Sellerboard is profit analytics, not a full chart of accounts.
Do I need QuickBooks and A2X for Amazon?
Many sellers use QuickBooks Simple Start for the general ledger and A2X (or a similar tool) to map Amazon settlements into sales, fees, and refunds. BudgetBadger handles Amazon settlement splits natively without a separate reconciliation subscription.
Is Sellerboard accounting software?
No. Sellerboard is profit and PPC analytics for Amazon SKUs. It helps you see margins and ad spend at the product level. You still need accounting software or a bookkeeper for tax-ready books and bank reconciliation.
What is Finaloop for Amazon sellers?
Finaloop is a managed bookkeeping service for ecommerce brands. They handle categorization and reconciliations for you instead of you running DIY software. It is not the same category as self-serve accounting apps like QuickBooks or purpose-built seller tools like BudgetBadger.
How much does Amazon accounting software cost per month?
DIY stacks often run $54–$67/month at list price for QuickBooks or Xero plus a settlement connector. BudgetBadger Basic starts at $12/month with Amazon included. Finaloop is typically quoted at several hundred dollars per month depending on revenue. Sellerboard analytics starts around $19/month and is usually paired with accounting software.
What does bookkeeping for Amazon sellers include?
Bookkeeping for Amazon sellers means matching bank deposits to settlements, separating Amazon fees from revenue, tracking COGS and operating expenses, and producing a monthly P&L you can hand to a CPA. FBA inventory visibility helps with margins but is not the same as warehouse management software.